Photo-logged maintenance log
Records site maintenance activities, observations, photographic evidence, exceptions, escalations and authorised sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Site maintenance activities
- Observations
- Photographic evidence
- Exceptions
- Escalations
- Authorised sign-off
This form ships inside 7 form packs. Pick the pack built for your setting and it arrives live in your Eaco workspace, branded to your business.
Not sure which pack? Strata & Owners Corporation Forms Pack is the fastest way in.
Rendered from the live form itself. Your logo replaces the placeholder the day you buy. On Eaco, branding is included, not a paid extra.
When you need this form
Handovers, acquisitions and disposals are where maintenance history goes missing, and the gap becomes your liability. The same applies to a new building coming onto your books, or a board that wants proof the plant is being looked after. Owners corporations are increasingly asked for long-range capital works planning per asset, and that planning is only as good as the maintenance record behind it.
Photos are the difference. A line in a spreadsheet saying "pump inspected" convinces nobody twelve months later. A dated image of the plant, the reading and the defect, pinned to the site and attached to the asset, settles arguments with owners, insurers and incoming managers before they start. Exceptions and escalations carry the same weight.
What good looks like
- Each activity tied to a named asset and its location.
- Before and after photos, dated and pinned to the site.
- Observations separated from exceptions, so real problems are not buried.
- Escalations recorded with who was notified and what they authorised.
- Authorised sign-off closing every entry, with time on site.
Included in 7 form packs
Compare all packsEvery pack below carries the Photo-logged maintenance log plus the forms that win work in its setting. Buy the pack once and every form in it goes live, branded to you.
Strata & Owners Corporation Forms Pack
Acquisition & Due Diligence Forms Pack
Asset Register & Lifecycle Forms Pack
Building Inspection & Defect Forms Pack
Facade, Roof & External Fabric Forms Pack
Statutory Registers & Compliance Forms Pack
Photo-logged maintenance log, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
What is a photo-logged maintenance log?
A running record of maintenance activity where every entry carries dated photographic evidence, the asset it relates to, any exception raised and an authorised sign-off. It turns claimed upkeep into an auditable history.
Why do owners and boards ask for photo evidence?
Because text alone cannot be verified after the fact. Photos tied to a date, an asset and a location let an owner, insurer or incoming manager confirm condition without revisiting the site.
Can I buy just this one form?
Forms ship in packs, from $99 one-time with GST included. Or get every form, this one and 276 more, plus Eaco AI on the $29 a month plan.