Periodic (monthly & quarterly) inspection

When you need this form

Taking on a new building starts with a baseline, then a rhythm: a monthly walk of common areas, plant rooms, roofs and car parks, and a deeper quarterly look at the things that degrade quietly. Owners and committees expect defects to be found by the manager, not by a tenant. A consistent cycle also protects the budget, because small defects logged early cost less than failures found late.

Reports written up back at the office lose detail. Capturing the defect on the spot, with a photo, a location and a severity, means the maintenance request writes itself and the trend is visible across months. Owners reviewing your management, or a buyer running due diligence on the asset, get a dated history instead of a folder of PDFs.

What good looks like

• Inspection type stated clearly: monthly walk or quarterly deep check.
• Each area scored against the checklist, including areas found compliant.
• Defects photographed with level, room number and a severity rating.
• Repeat defects flagged against the previous inspection, not logged fresh.
• Corrective actions assigned to a trade with a due date.