Offboarding & termination record
Records site details, offboarding and termination activities, exceptions, evidence and authorised sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Site details
- Offboarding
- Termination activities
- Exceptions
- Evidence
- Authorised sign-off
This form ships inside 1 form pack. Pick the pack built for your setting and it arrives live in your Eaco workspace, branded to your business.
Rendered from the live form itself. Your logo replaces the placeholder the day you buy. On Eaco, branding is included, not a paid extra.
When you need this form
Subcontractors come and go. Every exit needs a record: keys returned, access cards deactivated, uniforms and chemicals collected, site inductions closed off. This matters most when you scale by subcontracting, or when you hold government, institutional or certified contracts where the client audits who can walk onto their site. An uncontrolled exit leaves live access credentials and unclear responsibility for the work.
A signed exit record with photos of returned keys and a timestamped handover beats a note in an inbox. Clients reviewing your subcontractor controls want to see the chain: who left, what came back, what was still outstanding, who authorised it. A live record captures that at the moment of handover, so nothing gets reconstructed months later from memory.
What good looks like
- Site and contract identified, with the exact last day of service.
- Every issued item listed: keys, swipe cards, uniforms, chemicals, equipment.
- Photos of returned keys, cards and gear, not a tick.
- Exceptions recorded honestly: items missing, access still active, work left unfinished.
- Authorised sign-off from the outgoing party and your site manager.
Included in 1 form pack
Compare all packsEvery pack below carries the Offboarding & termination record plus the forms that win work in its setting. Buy the pack once and every form in it goes live, branded to you.
Offboarding & termination record, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
When do I need an offboarding and termination record?
Any time a subcontractor, cleaner or crew stops working a site. It closes out access, uniforms, equipment and keys, and gives the client evidence that credentials were withdrawn when the engagement ended.
What should a subcontractor offboarding record include?
Site and contract details, the final service date, every item returned or outstanding, deactivated access, any disputes or unfinished work, supporting photos, and an authorised signature from both sides.
Can I buy just this one form?
Forms ship in packs, from $99 one-time with GST included. Or get every form, this one and 276 more, plus Eaco AI on the $29 a month plan.