After-hours & 24/7 coordination

When you need this form

Campus cleaning runs across teaching rooms, laboratories and student accommodation, often overnight and across separate buildings. Coordination is the job: which lecture theatres are free, which labs need a supervisor present, which residences have students asleep behind the door. High-touch surfaces get priority during peak illness periods. Lone or after-hours work on a spread-out campus also needs hazards flagged and check-ins recorded.

University facilities teams report to their own committees and auditors, so they want more than a signed timesheet. A filled record shows the building, the rooms, the high-touch checks, the consumables and the photos, all against a time and a location. When a faculty complains about a theatre before a 9am lecture, the record answers it in seconds.

What good looks like

• Buildings and rooms cleaned listed individually, including labs needing supervised access.
• High-touch points recorded: door furniture, lift buttons, lecterns, handrails, bench edges.
• Consumables checked in amenities, kitchenettes and accommodation common areas.
• Hazards flagged with the control applied, including lone-worker check-ins.
• Photos of finished spaces attached before sign-off, timed and site-located.